Scope: Blocking dates in the Dinner / Club register to prevent parents booking on Inset Days / Holidays / Trip Days, etc.
If the school is closed for the entire week there is no need to block out days. You can simply avoid setting up the weekly payment(s) for that week.
If it is a partial week, you will need to block out the day(s) the school is closed.
Instructions:
- Click into the Dinner Register or Club Register Tab as appropriate
- Select the correct Club or Dinner Register in the top left Corner
- Select the correct date on the Date Box
- If the Whole school is closed, set the Filter to All
- Use the Daily Drop down boxes to select Mark as Holiday / Trip / Inset Day – you will see the column is greyed out
PLEASE NOTE: THIS WILL AUTOMATICALLY CANCEL ANY EXISTING BOOKINGS ON THOSE DAYS AND THEY CANNOT BE RETRIEVED. PLEASE ENSURE YOU HAVE SELECTED THE CORRECT DATE BEFORE PROCEEDING. Parents will be credited back any money paid in this event.
- Save the register in the bottom right corner
- Repeat as necessary for each Club / Dinner Register currently in use.
Please note: Parents do not see the word ‘Holiday’, ‘Inset Day’ etc. it simply locks off the boxes for those days, so if you wish to block the day for any other reason, you can still mark it as ‘holiday’.
Block out days for individual Year or Form Groups
- Instead of setting the filter to ‘All’, select the Year or Form that that you wish to block off for the day(s)
- Mark in the Holiday / Inset / Trip days as above
- Press Save
If another year / form needs blocking out, select the next group from the filter and repeat the process.
Remove Holiday / Inset / Trip Day
Go back to the Register and Date in question
Use the daily drop-down boxes to select ‘Mark as not Holiday / Inset Day / Trip‘
The day column(s) will be unlocked
Save the register
Repeat as necessary.
