ParentsEvening: Manage Groups

Scope

Steps to add, edit, and delete manual groups to include in parents evening events.

Instructions – Add Groups

1. Go to Create/Edit Groups.

2. Click Add.

3. In Group Name, enter what the group is called e.g., SENCo.

4. In Staff Member, select the teacher responsible for the group.

5. Under Student Membership, tick the students who belong to it.

6. Click Save.

7. Click OK in the confirmation window.

8. When creating your event, Invite Parents > Students in will show the group(s) you created under Groups. Read our guide for further information: ParentsEvening: Add Events.

Instructions – Edit Groups

1. Go to Create/Edit Groups.

2. Double-click on the group or select it and click Edit.

3. In the Edit Event Group window, you can change the group name, select a different staff member, and tick/untick student members.

4. Click Save.

5. Click OK in the confirmation window. These changes are applied immediately.

Instructions – Delete Groups

1. Go to Create/Edit Groups.

2. Select the relevant group and click Un/Delete.

3. When the confirmation window appears, click OK.

4. The group will be deleted, and an alert window will appear. Click OK.

Instructions – Undelete Groups

1. Go to Create/Edit Groups.

2. Tick Show Deleted at the bottom.

3. This will show all current and deleted groups in the current academic year with a new column Deleted to indicate which ones are deleted or not. Deleted ones are also highlighted in orange.

4. Select the deleted group and click Un/Delete. 

5. When the confirmation window appears, click OK.

6. This group will now show N for not deleted and an alert window will appear. Click OK.