ParentsEvening: Manage Staff

Scope

Steps to add, edit, and delete staff members participating in the parents evening event.

Instructions – Add Staff

1. Go to Admin > Staff Members> Add.
2. In Title, enter Mr, Mrs, Miss, or Ms as appropriate.
3. In First Name, enter the staff member’s forename.
4. In Last Name, enter the staff member’s surname.
5. In Email Address, enter the staff member’s work email address.
6. In Gender, you can select Not Known, Male, Female, or Not Specified. This is an optional field.
7. In the Form Tutored drop-down, tick the Form(s) that the staff member will be conducting the parents evening for.
8. Click Save.
9. Refresh the page to return to Home to apply this change.
   • Note: When making bookings, parents will only see the staff member’s Title and Last Name.

Instructions – Edit Staff

1. Go to Admin > Staff Members.
2. Double-click on the staff member or select them and click Edit.
3. This will open the Edit Staff Member window where you can make the necessary changes e.g., changing their name, updating their email address, choosing a different form etc.
4. Once you are finished, click Save.
5. Refresh the page to return to Home to apply this change.

Instructions – Delete Staff

1. Go to Admin > Staff.
2. Select the relevant staff member and click Delete / Un-Delete.
3. When the confirmation window appears, click OK.
4. The staff member will be deleted, and an alert window will appear. Click OK.
5. Refresh the page to return to Home to apply this change.​​​​​​​

Instructions – Undelete Staff

1. Go to Admin > Staff.
2. Tick Show Deleted at the bottom.
3. This will show all current and deleted staff members with a new column Deleted to indicate which ones are deleted or not. Deleted ones are also highlighted in orange.
4. Select the deleted staff member and click Delete / Un-Delete.
5. When the confirmation window appears, click OK.
6. This staff member will now show N for not deleted and an alert window will appear. Click OK.
7. Refresh the page to return to Home to apply this change.
   • Note: You cannot edit a deleted staff member. You need to un-delete them first before you can make changes.